GRANT OFFICER-2 POSITIONS
The Grants Officer in the provision of contract and sub-agreement support to EGPAF Tanzania’s program and ensures compliance with the terms and conditions of the Foundation’s awards, applicable EGPAF and US Federal Government audit, cost and administrative principles and regulations.
Essential Duties and Responsibilities
Auditing:
• Participate in developing audit plans with Senior Manager Grants and ensure they are properly implemented.
• Plan and Conduct Audit for sub grantee each month as per Country Audit plan
• Plan and Conduct audit as per SOP’s for auditing activity are properly followed.
• Advise Senior Manager Grants on the need for developing new SOP as the need arise.
• Ensure all outstanding audit findings are addressed and resolved in a timely manner
• Maintains list of Significant Deficiency log and status for resolved and un resolved matters.
CGIS:
• Provides information’s for updating contracts/grants information management systems, including Award materials, letters, Correspondences and update the profile tab, Compliance tab, Amendment tab and close out tab for sites assigned.
• Ensure all C&G documents for sites assigned (electronic and paper) are complete, updated, and organized.
• Ensure all CGIS information is updated and accurate for assigned sub awardees.
Cash Requests:
• Ensure each Sub Awardee has available funds, within the limitations of their contract, at all times.
• Submit all cash requests for each sub awardee on a monthly basis and in a timely manner.
• Monitors sub recipients’ expenditures against approved budget and program objectives and ensure that Cash Request Checklist is completed for each Cash Request.
Contracts:
• Ensure each Sub Awardee has an active contract at all times.
• Ensure Sub Awardees adhere to contractual and donor regulations at all times.
• Assist in Pre-Award assessment process and ensures organizations have the capacity to appropriately manage a Sub Award.
• Oversees the negotiation of subagreement terms and conditions and prepares final subagreement award documents.
• Monitors subrecipient performance to ensure compliance with the terms and conditions of award.
• Provides on-going assistance to subrecipients to administer their subagreements compliant with all terms and conditions.
• Manages the sub agreement close out process.
• Works closely with contractual, financial and technical staff and provides guidance as necessary on subagreement requirements.
• Provides technical assistance to office staff to support country program activities in compliance with EGPAF and donor policies and regulations.
• Ensure amendments to contract are developed and processed in a timely manner as needed.
• Addresses problems or concerns with management of Sub Awards in a timely and effective manner.
Training:
• Assist Senior Manager Grants in providing training on USG, Sub Award, EGPAF, and donor regulations and financial management to subgrantees including, but not limited to - Startup Training, Initial Training, Orientation of Sub Awardees, Renewal Workshops, and Annual Trainings.
Qualifications and Experience
• Minimum of one year experience in US Federal funded grants/contracts administration and management.
• Bachelor’s degree in Accounting, Finance &Business or other related field required.
Apply through:
recruitment.tanzania@pedaids.org
Deadline: 26th January 2015
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